Committee

Click here to view the minutes of past committee meetings

CONDUCTOR

  • Conducts all rehearsals, unless alternative arrangements have been made with his consent
  • Makes recommendations of programmes, soloists, other musicians
  • Provides programme notes for concerts

CHAIRMAN

  • Presides at all meetings of the Society and Committee Represents the Society on any formal occasions
  • Acts on behalf of the Committee on urgent matters
  • chairman@sheffieldbachchoir.org.uk

SECRETARY

  • Convenes and keep minutes of Committee meetings
  • Deals with matters arising from the Committee
  • Acts as official correspondent of the Society
  • Convenes the AGM, keep minutes and deal with business
  • Maintains the society’s membership & mailing databases
  • Maintains an overview of concert planning
  • Liaises with Hon Conductor and report to Committee on membership matters
  • Arranges auditions of applicants
  • Keeps the register of attendance and implements Choir rules, using discretion, with approval of the Conductor
  • Arranges five-yearly re-auditions
  • secretary@sheffieldbachchoir.org.uk

TREASURER

  • Receives all monies and makes payments for the Society
  • Keeps Society accounts and prepares for annual audit
  • Prepares budgets and other financial statements requested by the Committee
  • Arranges contracts with professional musicians
  • Books venues for concerts and rehearsals
  • treasurer@sheffieldbachchoir.org.uk

LIBRARIANS

  • Source and order music as required and return this
  • Issue and collect copies, collect fines/replacement copies
  • Maintain the inventory of Society music assets

SOCIAL SECRETARY

  • Organises interval refreshments for concert audiences and performers
  • Organises final rehearsal refreshments for MD, soloists and orchestra
  • Organises concert day buffet tea for MD and soloists
  • Co-ordinates the organisation of social events proposed by the Committee
  • Arranges for payments to be collected for such events
  • Co-ordinates fund-raising activities
  • Ensures there are sufficient disposable cups and refreshments for rehearsals and concerts

PUBLICITY MANAGER

  • Liaises with others regarding development and printing of publicity materials
  • Arranges distribution of publicity materials
  • Arranges media publicity as appropriate

BOX OFFICE MANAGER

  • Takes charge of tickets and box office at concerts
  • Deals with audience matters as appropriate at the time
  • Pays into the Society’s accounts all monies received from ticket sales and keeps appropriate records

CONCERT/STAGE MANAGER

  • Prepares seating/staging for final rehearsals and concerts
  • Deals with any logistical problems at the final rehearsal
  • Prepares choir seating plan for concerts
  • Makes sure an up-to-date Risk Assessment has been prepared for each concert

ORDINARY COMMITTEE MEMBERS

  • Have a particular responsibility for liaising with choir members and representing their views in Committee meeting

CHOIR MEMBERS

  • Support the work of the Society in many ways at and between rehearsals.

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